How to Throw a Great Outdoor Party

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Outdoor parties are always exciting, especially in the warmer months on Long Island. There is just something about getting together and celebrating in the outdoor air – whether it’s on a bright sunny day or on a cool summer evening. You can throw a great outdoor party – it just takes some planning, creativity and a little imagination!

Following are a few tips and some inventive ideas to plan a cool outdoor party and wow all of your guests!

Keep the Food and Drink Simple

While you may be tempted to plan an elaborate menu or smorgasbord – a simple menu is best, especially in the warmer weather.  If you are doing the cooking, stick to a few items for the grill, some cold salads and some make ahead side dishes like grilled vegetables or even mini-prebaked potatoes.  The more you can do ahead of time, the more time you will have to enjoy your guests and your party. Even if you hire a caterer, stick with some crowd favorites that you know everyone will eat and enjoy.  Coolers filled with cans and bottles of your favorite beverages eliminate the need for purchasing cups and serving your guests – they can help themselves.

Have Enough Seating

While people like to mill about and socialize, when it’s time to eat, people want to sit – so be sure to have enough seating and tables for your guests to enjoy their food.  According to Real, “Renting can be another surprisingly affordable way to go. Folding chairs and tables are a great addition to any party and linens are usually part of the package. Many vendors will even drop off and pick up, so all you have to round up is the guests and good cheer.”

Create the Mood with Lighting

A bright afternoon will turn into a darker evening so be prepared to light up the night with subtle lighting. Instead of brash spotlights opt for string lighting that you can hang on a deck or patio.  Lanterns and candles look great on tables and tiki torches can provide soft mellow light as well as insect repellent.  If you are renting a tent, many times tents are equipped with lighting as well.


Every great party needs great music.  Hire a deejay or make a great playlist ahead of time and play it on your own sound system.  If dancing is your goal – you may be able to rent a dance floor.

Spray for Pests

You never know what may be lurking around your yard or home on a fall or summer evening. Outdoor or indoor pests can ruin a party quickly. It may be best to have a pest control company check the area ahead of time to be sure you don’t have any small unwelcomed guests.

Be Prepared

Even if the forecast doesn’t call for rain, Mother Nature can be unpredictable. A tent is a smart investment for any outdoor party.  It can create shade and a cool area to sit on a very sunny day as well as protection from any rain.  It also keeps the party in a central location.  Many vendors also offer affordable packages that include tables and chairs along with a tent.

With a little planning and some personal flair – an enjoyable outdoor party is not that difficult to pull off. If you are planning a party and are interested in any party tent, table or chair rentals, contact A & R Party Tent Rentals. From backyard parties to large corporate events, A & R Party Tent Rentals offers quality products, reliable and efficient service and tent rental packages to meet the needs of any event! Give them a call at 631-433-9784.

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How to Throw a Great Outdoor Party

Outdoor parties are always exciting, especially in the warmer months on Long Island. There is just something about getting together and celebrating in the outdoor